How to use the Project Capacity Planner.
Capacity planning should account for availability and skills, not just task totals. Identify overload rather than silently assigning impossible work.
Make the workflow fit your task.
Compare available hours or capacity units with assigned work over the same period. Account for skills and existing commitments, then expose overload and propose choices rather than silently assuming extra availability.
- What you provide
- Availability, skills and work estimates.
- What you get
- Proposed allocation with overloads highlighted.
See the input and the result.
Illustrative input and output · a teaching example, not a live WebAct run
Example input
A person has 20 available hours this week and two tasks estimated at 12 hours each.
Completed example
Demand: 12 + 12 = 24 hours. Available capacity: 20 hours. Gap: 4 hours. Options for the owner: defer at least 4 hours, reduce scope by that amount, or obtain confirmed additional capacity. Neither task's priority or divisibility is supplied, so no reassignment is assumed.
Load this input into the prompt, then copy it to WebAct to try the task. Your result may differ from the illustration.
Decisions and troubleshooting.
Should planned capacity equal every contracted working hour?
Include the availability assumptions you actually use, such as meetings, support duties or leave. Unavailable time cannot be assigned twice.
Why does the plan fit total hours but remain impossible to deliver?
Check timing and required skills. Capacity available after a dependency or on the wrong role may not help the blocked task.
Try it with your own source.
Replace the example with your material in the task prompt. Keep the requirements you need, then copy the task into WebAct.
Customize and copy the task ↑