How to draft a candidate scheduling email with clear options
A scheduling email should make it easy for a candidate to understand the proposed conversation and respond. The key details are the actual options, timezone, format and contact route.
Start with the right material.
- What you provide
- role details and interviewer-provided available time slots.
- The intended result
- Save an invitation listing supplied slots and timezone without booking or emailing.
How the workflow works.
Use the supplied availability and meeting requirements to present a small set of clear choices. Mark proposed times as proposals and include verified joining details only when they exist.
What to check in the result.
Check timezone and date conversions before sending. The draft should not claim that a meeting is booked or that an invitation was sent until those separate actions are confirmed.
Read the text as an editable result and check it against the source. Keep important references, names and conditions intact when you copy it into another document or message.
Learn from the worked example.
Use the downloadable example to understand the shape of the result. Compare it with the source example, then apply the same factual checks to the material you provide for your own task.
The supplied example is illustrative. It is not a recorded run on your data.
Download the example ↓Use it with your own material.
- Open the source you want to work with and activate WebAct on that tab.
- Copy the task from the hero, add any required fields or preferences, and review the proposed actions.
- Compare the first result with your source. Ask for a specific correction or refinement where needed.