How to use the Subscription Spend Audit.
A subscription audit should compare usage, renewal timing and contractual commitments. Low recorded usage is a review signal; it is not proof that a service can be removed without consequences.
Make the workflow fit your task.
Inventory subscriptions with price, billing period, seats, observed use, renewal date and contractual constraints. Separate confirmed costs from estimates and identify owners for review. Evaluate unused capacity in context before assuming it can be removed or refunded.
- What you provide
- Supplied subscription inventory and usage notes.
- What you get
- Renewals, duplication and review opportunities.
See the input and the result.
Illustrative input and output · a teaching example, not a live WebAct run
Example input
Service A costs USD 120 monthly for 10 seats; 4 seats were active in the supplied month; renewal is in six weeks.
Completed example
Observed utilization: 4 of 10 seats, or 40%. Review whether the other 6 seats support seasonal or backup needs. Check reduction terms before estimating savings.
Load this input into the prompt, then copy it to WebAct to try the task. Your result may differ from the illustration.
Decisions and troubleshooting.
Can inactive seats be counted immediately as guaranteed savings?
Only after checking contractual reduction rights, billing timing and legitimate backup or seasonal needs.
Why does canceling a little-used service disrupt another workflow?
Usage logs may omit integrations or infrequent critical tasks. Ask the service owner about dependencies before recommending removal.
Try it with your own source.
Replace the example with your material in the task prompt. Keep the requirements you need, then copy the task into WebAct.
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