How to use the Purchase Justification Generator.
A purchase justification should compare the requested option with realistic alternatives. Tie benefits to an observable need, identify recurring costs and avoid presenting hoped-for savings as measured facts.
Make the workflow fit your task.
State the operational need, proposed purchase, total cost and realistic alternatives. Distinguish measured current costs from hypothesized benefits, and propose a pilot or acceptance test where evidence is missing. Include ownership, recurring commitments and implementation effort.
- What you provide
- Need, alternatives, costs and expected use.
- What you get
- Evidence-based purchase request.
See the input and the result.
Illustrative input and output · a teaching example, not a live WebAct run
Example input
Team spends 4 hours weekly reconciling records; proposed software costs USD 40 monthly; no pilot has been run.
Completed example
Business case: test whether the software reduces reconciliation time while preserving accuracy. Compare current process, configuration improvements and the paid option. Label time savings as a pilot hypothesis.
Load this input into the prompt, then copy it to WebAct to try the task. Your result may differ from the illustration.
Decisions and troubleshooting.
Should untested time savings be presented as a guaranteed return?
No. Label them as a hypothesis and explain how a pilot would measure accuracy, time and adoption.
Why does a low purchase price still produce a weak business case?
Setup, maintenance, training or switching costs may outweigh the stated benefit. Include them in the comparison.
Try it with your own source.
Replace the example with your material in the task prompt. Keep the requirements you need, then copy the task into WebAct.
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