Event Contingency Plan Generator — illustrative example

INPUT
Outdoor talk, 40 attendees. Supplied approved fallback: indoor room seats 45 and has confirmed accessible entry. Organizer decides at 08:00; staff can message registrants and place entrance signs. Emergency procedures remain the venue's.

RESULT
08:00 — Organizer reviews the weather and confirms outdoor or indoor location.
If relocation chosen: registration lead sends the room-change message; venue liaison places entrance signs; AV lead checks the indoor setup before doors open.
Message draft: Today's talk will take place in the indoor room. Please follow the signs at the main entrance. The start time is unchanged.
Capacity check: 40 attendees fit within the confirmed 45-seat limit. Use venue procedures for emergency conditions.

REVIEW
An event contingency plan needs observable triggers, decision owners and communication routes. Prioritize participant safety and use the venue's approved procedures for emergency situations.

This is a teaching example, not a live execution record.